Options and availability in Posa’s model and talent agency software are designed around the question behind every hold: who can do this job, on these dates, and what still needs an answer?
Explore the workflow design below. The agency software is in private preview.
A model’s current location, a client’s preference and an availability reply answer different questions. A useful options desk keeps them distinct and shows the booker what to check next.
Imagine a fictional booker preparing a two-person studio campaign for Juniper. The original enquiry names Thursday 12 November 2026. The client then asks for Friday instead.
Maya has replied that she is available for Thursday; Nia has not replied. Juniper has first option on Maya for that day, with Form editorial behind it. The booker still needs Nia’s answer and the proposed hours.
Friday is a new question for both people. The booker needs fresh replies and a review of Friday’s commitments. The original request remains useful history, but it cannot make the revised shoot ready to confirm.
The next action is simple: check both people for 13 November, then review the latest booking details.
Keep that answer with the date and work they actually reviewed. Ask again for the changed date, and check whether travel, hours or another hold changes the answer. A previous “available” reply must not appear as agreement to the new booking.
For Juniper, Maya’s Thursday answer does not clear Friday. Nia also needs a fresh Friday request, even though her Thursday request had no reply.
Posa’s private staff workspace saves linked talent, client, enquiry, package and booking drafts. Access follows agency membership, and conflicting edits need review. The richer calendar and options journey shown here remain design previews.
Review how an enquiry and its people stay linked to a booking draft. Read about preview access.
Evaluate ranked options, per-person replies and the changed-date exception. Live availability requests, calendar commitments and WhatsApp replies are still to come.
The separate free comp-card maker works in your browser without an account. It does not check availability or place options.
Use a representative job to judge the workflow. These three checks reveal more than a calendar full of coloured blocks.
Look for the person, work period and next follow-up. “No reply yet” should stay visible beside a positive reply from someone else.
Check which job has first or second option, and who needs to decide if a request changes. An option rank is useful only with its context.
Move the example by a day. The old answer should remain readable while the changed date clearly asks for fresh review.
A few distinctions worth settling before an agency relies on any availability workflow.
No. It answers an availability request for particular work dates. The agency still needs to review options and agree the people, dates, fees and usage before confirmation.
The design keeps it visible as a competing request. It should not automatically become a confirmed job when another request changes. The booker needs to review priorities and the current details.
No live WhatsApp connection is supplied in this preview. The intended direction uses the agency’s own business account, with each reply matched to the correct request before it can affect availability.
The public page illustrates the intended workflow, and the private staff workspace saves linked drafts. The calendar, ranked options and availability requests are still design previews, so this is not an operational calendar offer.